Expert insights

Safety first: your guide to the latest business travel advice

17 November 2016

Find out how to protect yourself and your employees abroad, according to the British Standards Institution.

The British Standards Institution, the body that seeks to promote international standards of excellence across sectors, has published a guide for companies wanting to ensure the safety of their travellers.

The new code of practice is named Travelling for work – Responsibilities of an organisation for health, safety and security. It cites research by Ipsos Global showing that up to one in three of all business travel trips may be to locations with a higher medical or security risk than the UK.

So, how can you keep your business travellers as safe as possible? Here’s our at-a-glance summary of the key British Standards advice:

Have a clear travel policy

The guidelines remind organisations that a health and security policy should be clearly documented. Make sure your guide is available to all and updated regularly.

Not sure whether you need a more mandated travel policy? Our debate on mandated and non-mandated travel policies might help you decide what works best for you.

Evaluate the safety risks of each destination

You should make sure you are clear about your employees’ travel destination and route. In addition, be sure to log full details of your employees’ transportation and itinerary.

The guidelines also recommend having an understanding of traveller profiles. Does your employee have special needs that need to be catered for? If so, you should discuss these with your travel management company.

Pre-plan emergency arrangements

A set of emergency arrangements should be in place, in case of an incident. So, consider whether there is a 24/7 contact for employees working away, who can offer help and assistance quickly.

This could include a contact at your travel management company, and a contact who should be notified at your own organisation, should anything happen.

Use approved hotels and accommodation

As well as guaranteeing high standards and the most cost-effective solutions for business travellers, your travel management company can offer you guidance on accommodation with good security measures. Therefore ask for advice on travelling safely if you have any concerns about a destination.

Opt for recommended transport providers

The British Standards Institution reminds travellers that it is important to stick to approved transport providers for your business trips. This is particularly important in countries where potential security risks have been identified.

Add a healthcare plan

Ensure your travellers have the local knowledge they need to protect their safety. You should provide emergency telephone numbers, health insurance and a list of approved medical centres. You could also build a standard medical advice plan into your travel policy for all employees.

What are individual travellers most worried about? This recent survey sheds the light on our biggest travelling fears.

Interested? Let’s have a chat about your company’s travel, meetings and events objectives - from the stuff that keeps you awake at night, to the everyday experiences of your employees! Call us on 0330 390 0340, or submit your details below.